Privacy Policy

Last Updated: November 16, 2025

Event: INSPRANO TechfestInstitution: Government College of Engineering Kalahandi, Bhawanipatna
1. Introduction

INSPRANO ("we", "our", or "us") is the official technological festival of Government College of Engineering Kalahandi, Bhawanipatna. This Privacy Policy explains how we collect, use, store, and protect personal data of participants, volunteers, organizers, sponsors, and visitors who use our online platforms or register for the event.

By accessing or using any INSPRANO-related website, application, registration system, or communication channel, you consent to the practices described in this policy.

2. Information We Collect

We may collect the following types of personal and non-personal information:

2.1 Personal Information

  • Full Name
  • Email Address
  • Phone Number
  • College/Institution Name
  • Department, Year, and Course Details
  • Gender (optional)
  • Age/Date of Birth (if required for certain events)
  • Payment Information (for paid events or passes)
  • ID Proof or College ID (if required)

2.2 Technical & Usage Data

  • IP address
  • Browser type and device type
  • Operating system
  • Access time and usage logs
  • Clickstream data and interaction with website/app

2.3 Media & Content

  • Photos, videos, or recordings taken during events
  • Submitted projects, presentations, or competition entries
3. How We Use Your Information

Data collected is used strictly for legitimate fest-related purposes, including:

  • Event registration and participation tracking
  • Verification and authentication of attendees
  • Notifications and updates about events, schedules, and results
  • Issuing certificates, awards, or participation benefits
  • Safety, security, and access control within fest premises
  • Improving website, app, and overall event experience
  • Promoting INSPRANO through photos or videos on media platforms
4. How We Share Information

We do not sell or rent your personal information. However, data may be shared with:

Recipient TypePurpose
Event Sponsors/PartnersLimited recognition/validation for sponsored contests
Technical service providersHosting, registration systems, SMS/email communication
Government or law enforcementOnly if legally required
College administrationEvent planning, reporting, and policy compliance

Any third-party handling data is required to protect it as per standard safety practices.

5. Data Storage & Security

We implement industry-standard security practices to safeguard user data, including:

  • Encrypted data transfer (HTTPS/SSL)
  • Restricted access to authorized personnel only
  • Secure storage servers and password-protected systems
  • Regular monitoring and backups

However, no online platform is 100% secure. Users participate and share information at their own discretion.

6. Cookies & Tracking Technologies

Our website/platform may use cookies for:

  • User session management
  • Saving login or preference settings
  • Analytics and performance insights

Users may disable cookies through browser settings, though some features may not function properly.

7. Media, Photography & Consent

By participating in INSPRANO, you acknowledge and consent that:

  • Photos, videos, and event recordings may include your image.
  • These media may be used in promotional, digital, or printed materials.
  • If you have objections, you may contact the organizing team to request exclusion where possible.
8. Data Retention

We retain personal information only as long as necessary for:

  • Event operations and essential record keeping
  • Certificate or award verification
  • Legal or institutional reporting requirements

Data that is no longer required will be securely deleted.

9. Third-Party Links

INSPRANO platforms may contain links to external websites/apps. We are not responsible for the privacy practices or content of third-party platforms.

10. Rights of Users

You may request the following (where applicable):

  • Access to your stored personal information
  • Correction of inaccurate or outdated data
  • Deletion of data (unless legally or institutionally required to retain it)
  • Opt-out of promotional or notification messages

To request changes, contact the organizing committee using the details below.

11. Children's Privacy

INSPRANO does not knowingly collect data from individuals below 16 years of age, unless submitting through a legal guardian or institutional authorization.

12. Changes to This Policy

We may update this Privacy Policy at any time. Changes will be posted with a revised "Last Updated" date. Continued use of INSPRANO platforms implies acceptance of the updated policy.

13. Contact Information

For questions, concerns, or data-related requests, contact:

INSPRANO Organizing Committee
Government College of Engineering Kalahandi, Bhawanipatna
Email: insprano.gcekbhawanipatna@gmail.com
Phone: 1234567890
📌 Acknowledgment

By accessing the INSPRANO platform or registering for events, you acknowledge that you have read, understood, and agreed to this Privacy Policy.

This Privacy Policy is designed to protect your data and ensure transparency in our data handling practices.